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Starling International Childcare & Learning Complex

Richmond, Virginia
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Job Title:                              Morning Opener/Record Keeper 

Job Description:                               

Opening center, collecting and filing student and personnel files including all documentation, certifications, and background checks; collecting past due tuition, compiling attendance records, answering phones, updating company databases, updating website data, printing reports, verifying student and personnel attendance, preparing payroll, taking care of children as necessary, driving company vehicle, answering customer questions professionally, substituting different tasks as the workload fluctuates.


Reports to:                         Center Director

This job is not a socialization outlet.  A professional relationship is required at all times with staff, children and customers.  This position will be evaluated by adherence to this principle.

Job Duties:

MONDAYS

  1. Open Center
  2. Unlock front door
  3. Turn off Burglar Alarm
  4. Sign in on Customer Computer
  5. Turn on lights from fuse box
  6. Turn on classroom observation monitors
  7. Set up Breakfast Carts
  8. Three carts show have on them:
  9. 2 Bowls of cereal with 2 serving spoons each
  10. Pitcher of juice with spoon
  11. 15 Cereal Bowls
  12. 15 Cups
  13. 15 Breakfast Spoons
  14. Refill Hand Sanitizer bottle at front door
  15. Remove lint from dryer screen
  16. Read note from the night before and Post any Late Pick Up Charges to the computer database
  17. Print and distribute Attendance Sheets to classroom
  18. Collect Last Week’s Attendance Sheets
  19. Prepare Payroll
  20. Print Staff Time Sheets
  21. Review for errors/make corrections
  22. Fill out Payroll Template
  23. Enter any new Children or Staff files into computer databases (Private Advantage & Minute Menu)
  24. 8:00am-9:00am Be observant for School Bus arriving at front Door
  25. Bring designated children to their school buses
  26. Put one gallon of milk on each breakfast cart and roll into classrooms
  27. Update Children’s Files
  28. Review for completeness using checklist
  29. Send out reminders to parents
  30. Update Checklist in file and synchronize with the computer (Private Advantage)
  31. Color code file folders
  32. Collect Income Forms and send copies to USDA
  33. Synchronize with database (Minute Menu)
  34. Place Income Forms in Binder Alphabetically
  35. Send out reminders to parents whose children’s documents are missing or about to expire
  36. Update Staff files
  37. Review for completeness
  38. Give out reminder notices
  39. Update checklist, synchronize with the computer (Private Advantage)
  40. Complete and send in Background Checks
  41. Post Tuition Payments
  42. Open Tuition Box
  43. Open Tuition Envelopes and enter payments into computer
  44. Stamp the back of each check
  45. Print out two deposit slips, place one in Weekly Financial Folder and one for bank
  46. Verify deposit slip matches the amount you are depositing
  47. Put all deposit items and deposit slip in an envelope and write Deposit plus the date
  48. tuition box until you can hand it to the Director
  49. Watch for bus to drop off Special Needs Child
  50. Bring Child to classroom
  51. 12:30pm-1:30pm –Break
  52. Spot Clean Bathrooms
  53. Ensure nothing is on the floors
  54. Flush Toilets
  55. Spray disinfectant in and around toilets
  56. Vacuum front entryway carpets
  57. 1:50pm- 2:40 Perform Driving duties as needed
  58. 2:40pm-3:30pm- Greet children
  59. Watch for Center Buses
  60. Open Door
  61. Supervise children in front lobby until a teacher takes over and leads them to their classrooms
  62. Help children check-in
  63. Help in the classroom as necessary
  64.  
  65. Check-in with Director to tie up any loose ends
  66. Sign-out on computer

TUESDAYS

  1. Open Center
  2. Unlock front door
  3. Turn off Burglar Alarm
  4. Sign in on Parent Computer
  5. Turn on lights from fuse box
  6. Turn on classroom observation monitors
  7. Set up Breakfast Carts
  8. Three carts show have on them:
  9. Bowl of cereal with serving spoon
  10. Pitcher of juice with spoon
  11. 15 Cereal Bowls
  12. 15 Cups
  13. 15 Breakfast Spoons
  14. Outlet Cover check
  15. Get outlet covers from staff bathroom
  16. Ensure there are covers on all outlets
  17. Read note from the night before and Post any Late Pick Up Charges to the computer
  18. Enter any new Children or Staff files into computer
  19. Take and print a Picture of any new staff members and Post on Bulletin Board and in staff file
  20. 8:00am-9:00am Be observant for School Bus arriving at front Door
  21. Bring designated children to their school buses
  22. Put one gallon of milk on each breakfast cart and roll into classrooms
  23. Update Children’s Files
  24. Review for completeness
  25. Send out reminders to parents
  26. Update Checklist in file and synchronize with the computer
  27. Color code file folders
  28. Compute USDA Income categories, update data on computer
  29. Place Income Forms and Registration Forms in Binder Alphabetically
  30. Send out reminders to parents whose children’s documents are missing or about to expire
  31. Update Staff files
  32. Review for completeness
  33. Give out reminder notices
  34. Update checklist, synchronize with the computer
  35. Complete and send in Background Checks
  36. Post Tuition Payments
  37. Open Tuition Box
  38. Open Tuition Envelopes and enter payments into computer
  39. Stamp the back of each check
  40. Print out two deposit slips, place one in Weekly Financial Folder and one for bank
  41. Verify deposit slip matches the amount you are depositing
  42. Put all deposit items and deposit slip in an envelope and write Deposit plus the date
  43. tuition box until you can hand it to the Director
  44. Print out Receipts and set out for parents to pick up
  45. Watch for bus to drop off Special Needs Child
  46. Bring Child to classroom
  47. 12:30pm-1:30pm –Break
  48. Spot Clean Bathrooms
  49. Ensure nothing is on the floors
  50. Flush Toilets
  51. Spray disinfectant in and around toilets
  52. Vacuum front entryway carpets
  53. 1:50pm- Perform Back-up Driver duties as needed
  54. 2:20pm-3:30pm- Greet children
  55. Watch for Center Buses
  56. Open Door
  57. Supervise children in front lobby until a teacher takes over and leads them to their classrooms
  58. Help children check-in
  59. Help in the classroom as necessary
  60.  
  61. Check-in with Director to tie up any loose ends
  62. Sign-out on computer

WEDNESDAYS

  1. Open Center
  2. Unlock front door
  3. Turn off Burglar Alarm
  4. Sign in on Parent Computer
  5. Turn on lights from fuse box
  6. Turn on classroom observation monitors
  7. Set up Breakfast Carts
  8. Three carts show have on them:
  9. 2 Bowls of cereal with 2 serving spoons ea.
  10. Pitcher of juice with spoon
  11. 15 Cereal Bowls
  12. 15 Cups
  13. 15 Breakfast Spoons
  14. Remind Director to Fax in Payroll Templates (Every other Wednesday)
  15. Read note from the night before and Post any Late Pick Up Charges to the computer
  16. Enter any new Children or Staff files into computer
  17. 8:00am-9:00am Be observant for School Bus arriving at front Door
  18. Bring designated children to their school buses
  19. Put one gallon of milk on each breakfast cart and roll into classrooms
  20. Print out Account Receivables Report for Director
  21. Update Children’s Files
  22. Review for completeness
  23. Send out reminders to parents
  24. Update Checklist in file and synchronize with the computer
  25. Color code file folders
  26. Compute USDA Income categories, update data on computer
  27. Place Income Forms and Registration Forms in Binder Alphabetically
  28. Send out reminders to parents whose children’s documents are missing or about to expire
  29. Update Staff files
  30. Review for completeness
  31. Give out reminder notices
  32. Update checklist, synchronize with the computer
  33. Complete and send in Background Checks
  34. Post Tuition Payments
  35. Open Tuition Box
  36. Open Tuition Envelopes and enter payments into computer
  37. Stamp the back of each check
  38. Print out two deposit slips, place one in Weekly Financial Folder and one for bank
  39. Verify deposit slip matches the amount you are depositing
  40. Put all deposit items and deposit slip in an envelope and write Deposit plus the date
  41. tuition box until you can hand it to the Director
  42. Print out Receipts and set out for parents to pick up
  43. Watch for bus to drop off Special Needs Child
  44. Bring Child to classroom
  45. 12:30pm-1:30pm –Break
  46. Spot Clean Bathrooms
  47. Ensure nothing is on the floors
  48. Flush Toilets
  49. Spray disinfectant in and around toilets
  50. Vacuum front entryway carpets
  51. 1:50pm- Perform Back-up Driver duties as needed
  52. 2:20pm-3:30pm- Greet children
  53. Watch for Center Buses
  54. Open Doors
  55. Supervise children in front lobby until a teacher takes over and leads them to their classrooms
  56. Help children check-in
  57. Help in the classroom as necessary
  58. Order new supplies as necessary (copy paper, toner cartridges, pens, etc…)
  59.  
  60. Check-in with Director to tie up any loose ends
  61. Sign-out on computer

THURSDAYS

  1. Open Center
  2. Unlock front door
  3. Turn off Burglar Alarm
  4. Sign in on Parent Computer
  5. Turn on lights from fuse box
  6. Turn on classroom observation monitors
  7. Set up Breakfast Carts
  8. Three carts show have on them:
  9. Bowl of cereal with serving spoon
  10. Pitcher of juice with spoon
  11. 15 Cereal Bowls
  12. 15 Cups
  13. 15 Breakfast Spoons
  14. Read note from the night before and Post any Late Pick Up Charges to the computer
  15. Enter any new Children or Staff files into computer
  16. 8:00am-9:00am Be observant for School Bus arriving at front Door
  17. Bring designated children to their school buses
  18. Put one gallon of milk on each breakfast cart and roll into classrooms
  19. Print out menus for next week
  20. Post Tuition Payments
  21. Open Tuition Box
  22. Open Tuition Envelopes and enter payments into computer
  23. Stamp the back of each check
  24. Print out two deposit slips, place one in Weekly Financial Folder and one for bank
  25. Verify deposit slip matches the amount you are depositing
  26. Put all deposit items and deposit slip in an envelope and write Deposit plus the date
  27. tuition box until you can hand it to the Director
  28. Print out Receipts and set out for parents to pick up
  29. Watch for bus to drop off Special Needs Child
  30. Bring Child to classroom
  31. 12:30pm-1:30pm –Break
  32. Spot Clean Bathrooms
  33. Ensure nothing is on the floors
  34. Flush Toilets
  35. Spray disinfectant in and around toilets
  36. Vacuum front entryway carpets
  37. 1:50pm- Perform Back-up Driver duties as needed
  38. 2:20pm-3:30pm- Greet children
  39. Watch for Center Buses
  40. Open Door
  41. Supervise children in front lobby until a teacher takes over and leads them to their classrooms
  42. Help children check-in
  43. Help in the classroom as necessary
  44.  
  45. Check-in with Director to tie up any loose ends
  46. Sign-out on computer

FRIDAYS

  1. Open Center
  2. Unlock front door
  3. Turn off Burglar Alarm
  4. Sign in on Parent Computer
  5. Turn on lights from fuse box
  6. Turn on classroom observation monitors
  7. Set up Breakfast Carts
  8. Three carts show have on them:
  9. Bowl of cereal with serving spoon
  10. Pitcher of juice with spoon
  11. 15 Cereal Bowls
  12. 15 Cups
  13. 15 Breakfast Spoons
  14. Read note from the night before and Post any Late Pick Up Charges to the computer
  15. 8:00am-9:00am Be observant for School Bus arriving at front Door
  16. Bring designated children to their school buses
  17. Put one gallon of milk on each breakfast cart and roll into classrooms
  18. Post Tuition Payments
  19. Open Tuition Box
  20. Open Tuition Envelopes and enter payments into computer
  21. Stamp the back of each check
  22. Print out two deposit slips, place one in Weekly Financial Folder and one for bank
  23. Verify deposit slip matches the amount you are depositing
  24. Put all deposit items and deposit slip in an envelope and write Deposit plus the date
  25. tuition box until you can hand it to the Director
  26. Print out Receipts and set out for parents to pick up
  27. Update Website data
  28. Menu
  29. Upcoming Events
  30. Job Openings
  31. Retrieve Emails and print
  32. Send Accounts to Collections
  33. Watch for bus to drop off Special Needs Child
  34. Bring Child to classroom
  35. 12:30pm-1:30pm –Break
  36. Post Next Week’s Menu
  37. Spot Clean Bathrooms
  38. Ensure nothing is on the floors
  39. Flush Toilets
  40. Spray disinfectant in and around toilets
  41. Vacuum front entryway carpets
  42. 1:50pm- Perform Back-up Driver duties as needed
  43. 2:20pm-3:30pm- Greet children
  44. Watch for Center Buses
  45. Open Door
  46. Supervise children in front lobby until a teacher takes over and leads them to their classrooms
  47. Help children check-in
  48. Help in the classroom as necessary
  49. Print out food menus and post for next week, update website.
  50.  
  51. Check-in with Director to tie up any loose ends
  52. Sign-out on computer

 

END OF MONTH, Additional duties:

1.       Third Party Billings (Bill Department of Social Services) using forms

2.       Send all receipts, attendance sheets, and time sheets to USDA

3.       Print out monthly reports for Director