Morning

Job Title: Morning Opener/Record Keeper 

Job Description:
Opening center, collecting and filing student and personnel files including all documentation, certifications, and background checks; collecting past due tuition, compiling attendance records, answering phones, updating company databases, updating website data, printing reports, verifying student and personnel attendance, preparing payroll, taking care of children as necessary, driving company vehicle, answering customer questions professionally, substituting different tasks as the workload fluctuates.

Reports to: Center Director

This job is not a socialization outlet.  A professional relationship is required at all times with staff, children and customers.  This position will be evaluated by adherence to this principle.

Job Duties:

MONDAYS

1. Open Center
2. Unlock front door
3. Turn off Burglar Alarm
4. Sign in on Customer Computer
5. Turn on lights from fuse box
6. Turn on classroom observation monitors
7. Set up Breakfast Carts
8. Three carts show have on them:
9. 2 Bowls of cereal with 2 serving spoons each
10. Pitcher of juice with spoon
11. 15 Cereal Bowls
12. 15 Cups
13. 15 Breakfast Spoons
14. Refill Hand Sanitizer bottle at front door
15. Remove lint from dryer screen
16. Read note from the night before and Post any Late Pick Up Charges to the computer database
17. Print and distribute Attendance Sheets to classroom
18. Collect Last Week’s Attendance Sheets
19. Prepare Payroll
20. Print Staff Time Sheets
21. Review for errors/make corrections
22. Fill out Payroll Template
23. Enter any new Children or Staff files into computer databases (Private Advantage & Minute Menu)
24. 8:00am-9:00am Be observant for School Bus arriving at front Door
25. Bring designated children to their school buses
26. Put one gallon of milk on each breakfast cart and roll into classrooms
27. Update Children’s Files
28. Review for completeness using checklist
29. Send out reminders to parents
30. Update Checklist in file and synchronize with the computer (Private Advantage)
31. Color code file folders
32. Collect Income Forms and send copies to USDA
33. Synchronize with database (Minute Menu)
34. Place Income Forms in Binder Alphabetically
35. Send out reminders to parents whose children’s documents are missing or about to expire
36. Update Staff files
37. Review for completeness
38. Give out reminder notices
39. Update checklist, synchronize with the computer (Private Advantage)
40. Complete and send in Background Checks
41. Post Tuition Payments
42. Open Tuition Box
43. Open Tuition Envelopes and enter payments into computer
44. Stamp the back of each check
45. Print out two deposit slips, place one in Weekly Financial Folder and one for bank
46. Verify deposit slip matches the amount you are depositing
47. Put all deposit items and deposit slip in an envelope and write Deposit plus the date
48. tuition box until you can hand it to the Director
49. Watch for bus to drop off Special Needs Child
50. Bring Child to classroom
51. 12:30pm-1:30pm –Break
52. Spot Clean Bathrooms
53. Ensure nothing is on the floors
54. Flush Toilets
55. Spray disinfectant in and around toilets
56. Vacuum front entryway carpets
57. 1:50pm- 2:40 Perform Driving duties as needed
58. 2:40pm-3:30pm- Greet children
59. Watch for Center Buses
60. Open Door
61. Supervise children in front lobby until a teacher takes over and leads them to their classrooms
62. Help children check-in
63. Help in the classroom as necessary
64. Check-in with Director to tie up any loose ends
65. Sign-out on computer

TUESDAYS

1. Open Center
2. Unlock front door
3. Turn off Burglar Alarm
4. Sign in on Parent Computer
5. Turn on lights from fuse box
6. Turn on classroom observation monitors
7. Set up Breakfast Carts
8. Three carts show have on them:
9. Bowl of cereal with serving spoon
10. Pitcher of juice with spoon
11. 15 Cereal Bowls
12. 15 Cups
13. 15 Breakfast Spoons
14. Outlet Cover check
15. Get outlet covers from staff bathroom
16. Ensure there are covers on all outlets
17. Read note from the night before and Post any Late Pick Up Charges to the computer
18. Enter any new Children or Staff files into computer
19. Take and print a Picture of any new staff members and Post on Bulletin Board and in staff file
20. 8:00am-9:00am Be observant for School Bus arriving at front Door
21. Bring designated children to their school buses
22. Put one gallon of milk on each breakfast cart and roll into classrooms
23. Update Children’s Files
24. Review for completeness
25. Send out reminders to parents
26. Update Checklist in file and synchronize with the computer
27. Color code file folders
28. Compute USDA Income categories, update data on computer
29. Place Income Forms and Registration Forms in Binder Alphabetically
30. Send out reminders to parents whose children’s documents are missing or about to expire
31. Update Staff files
32. Review for completeness
33. Give out reminder notices
34. Update checklist, synchronize with the computer
35. Complete and send in Background Checks
36. Post Tuition Payments
37. Open Tuition Box
38. Open Tuition Envelopes and enter payments into computer
39. Stamp the back of each check
40. Print out two deposit slips, place one in Weekly Financial Folder and one for bank
41. Verify deposit slip matches the amount you are depositing
42. Put all deposit items and deposit slip in an envelope and write Deposit plus the date
43. tuition box until you can hand it to the Director
44. Print out Receipts and set out for parents to pick up
45. Watch for bus to drop off Special Needs Child
46. Bring Child to classroom
47. 12:30pm-1:30pm –Break
48. Spot Clean Bathrooms
49. Ensure nothing is on the floors
50. Flush Toilets
51. Spray disinfectant in and around toilets
52. Vacuum front entryway carpets
53. 1:50pm- Perform Back-up Driver duties as needed
54. 2:20pm-3:30pm- Greet children
55. Watch for Center Buses
56. Open Door
57. Supervise children in front lobby until a teacher takes over and leads them to their classrooms
58. Help children check-in
59. Help in the classroom as necessary
60. Check-in with Director to tie up any loose ends
61. Sign-out on computer

WEDNESDAYS

1. Open Center
2. Unlock front door
3. Turn off Burglar Alarm
4. Sign in on Parent Computer
5. Turn on lights from fuse box
6. Turn on classroom observation monitors
7. Set up Breakfast Carts
8. Three carts show have on them:
9. 2 Bowls of cereal with 2 serving spoons ea.
10. Pitcher of juice with spoon
11. 15 Cereal Bowls
12. 15 Cups
13. 15 Breakfast Spoons
14. Remind Director to Fax in Payroll Templates (Every other Wednesday)
15. Read note from the night before and Post any Late Pick Up Charges to the computer
16. Enter any new Children or Staff files into computer
17. 8:00am-9:00am Be observant for School Bus arriving at front Door
18. Bring designated children to their school buses
19. Put one gallon of milk on each breakfast cart and roll into classrooms
20. Print out Account Receivables Report for Director
21. Update Children’s Files
22. Review for completeness
23. Send out reminders to parents
24. Update Checklist in file and synchronize with the computer
25. Color code file folders
26. Compute USDA Income categories, update data on computer
27. Place Income Forms and Registration Forms in Binder Alphabetically
28. Send out reminders to parents whose children’s documents are missing or about to expire
29. Update Staff files
30. Review for completeness
31. Give out reminder notices
32. Update checklist, synchronize with the computer
33. Complete and send in Background Checks
34. Post Tuition Payments
35. Open Tuition Box
36. Open Tuition Envelopes and enter payments into computer
37. Stamp the back of each check
38. Print out two deposit slips, place one in Weekly Financial Folder and one for bank
39. Verify deposit slip matches the amount you are depositing
40. Put all deposit items and deposit slip in an envelope and write Deposit plus the date
41. tuition box until you can hand it to the Director
42. Print out Receipts and set out for parents to pick up
43. Watch for bus to drop off Special Needs Child
44. Bring Child to classroom
45. 12:30pm-1:30pm –Break
46. Spot Clean Bathrooms
47. Ensure nothing is on the floors
48. Flush Toilets
49. Spray disinfectant in and around toilets
50. Vacuum front entryway carpets
51. 1:50pm- Perform Back-up Driver duties as needed
52. 2:20pm-3:30pm- Greet children
53. Watch for Center Buses
54. Open Doors
55. Supervise children in front lobby until a teacher takes over and leads them to their classrooms
56. Help children check-in
57. Help in the classroom as necessary
58. Order new supplies as necessary (copy paper, toner cartridges, pens, etc…)
59. Check-in with Director to tie up any loose ends
60. Sign-out on computer

THURSDAYS

1. Open Center
2. Unlock front door
3. Turn off Burglar Alarm
4. Sign in on Parent Computer
5. Turn on lights from fuse box
6. Turn on classroom observation monitors
7. Set up Breakfast Carts
8. Three carts show have on them:
9. Bowl of cereal with serving spoon
10. Pitcher of juice with spoon
11. 15 Cereal Bowls
12. 15 Cups
13. 15 Breakfast Spoons
14. Read note from the night before and Post any Late Pick Up Charges to the computer
15. Enter any new Children or Staff files into computer
16. 8:00am-9:00am Be observant for School Bus arriving at front Door
17. Bring designated children to their school buses
18. Put one gallon of milk on each breakfast cart and roll into classrooms
19. Print out menus for next week
20. Post Tuition Payments
21. Open Tuition Box
22. Open Tuition Envelopes and enter payments into computer
23. Stamp the back of each check
24. Print out two deposit slips, place one in Weekly Financial Folder and one for bank
25. Verify deposit slip matches the amount you are depositing
26. Put all deposit items and deposit slip in an envelope and write Deposit plus the date
27. tuition box until you can hand it to the Director
28. Print out Receipts and set out for parents to pick up
29. Watch for bus to drop off Special Needs Child
30. Bring Child to classroom
31. 12:30pm-1:30pm –Break
32. Spot Clean Bathrooms
33. Ensure nothing is on the floors
34. Flush Toilets
35. Spray disinfectant in and around toilets
36. Vacuum front entryway carpets
37. 1:50pm- Perform Back-up Driver duties as needed
38. 2:20pm-3:30pm- Greet children
39. Watch for Center Buses
40. Open Door
41. Supervise children in front lobby until a teacher takes over and leads them to their classrooms
42. Help children check-in
43. Help in the classroom as necessary
44. Check-in with Director to tie up any loose ends
45. Sign-out on computer

FRIDAYS

1. Open Center
2. Unlock front door
3. Turn off Burglar Alarm
4. Sign in on Parent Computer
5. Turn on lights from fuse box
6. Turn on classroom observation monitors
7. Set up Breakfast Carts
8. Three carts show have on them:
9. Bowl of cereal with serving spoon
10. Pitcher of juice with spoon
11. 15 Cereal Bowls
12. 15 Cups
13. 15 Breakfast Spoons
14. Read note from the night before and Post any Late Pick Up Charges to the computer
15. 8:00am-9:00am Be observant for School Bus arriving at front Door
16. Bring designated children to their school buses
17. Put one gallon of milk on each breakfast cart and roll into classrooms
18. Post Tuition Payments
19. Open Tuition Box
20. Open Tuition Envelopes and enter payments into computer
21. Stamp the back of each check
22. Print out two deposit slips, place one in Weekly Financial Folder and one for bank
23. Verify deposit slip matches the amount you are depositing
24. Put all deposit items and deposit slip in an envelope and write Deposit plus the date
25. tuition box until you can hand it to the Director
26. Print out Receipts and set out for parents to pick up
27. Update Website data
28. Menu
29. Upcoming Events
30. Job Openings
31. Retrieve Emails and print
32. Send Accounts to Collections
33. Watch for bus to drop off Special Needs Child
34. Bring Child to classroom
35. 12:30pm-1:30pm –Break
36. Post Next Week’s Menu
37. Spot Clean Bathrooms
38. Ensure nothing is on the floors
39. Flush Toilets
40. Spray disinfectant in and around toilets
41. Vacuum front entryway carpets
42. 1:50pm- Perform Back-up Driver duties as needed
43. 2:20pm-3:30pm- Greet children
44. Watch for Center Buses
45. Open Door
46. Supervise children in front lobby until a teacher takes over and leads them to their classrooms
47. Help children check-in
48. Help in the classroom as necessary
49. Print out food menus and post for next week, update website.
50. Check-in with Director to tie up any loose ends
51. Sign-out on computer

END OF MONTH, Additional duties:

1. Third Party Billings (Bill Department of Social Services) using forms
2. Send all receipts, attendance sheets, and time sheets to USDA
3. Print out monthly reports for Director